# Review agency-funded tuition and remittances

Category: Billing

Before you start: confirm the correct school and role. Use approved source records; perform live changes only within your assigned authority.

1. Confirm the exact school, child, funding authorization and covered service period.
2. Compare the approved family responsibility with agency responsibility; never move agency debt onto the parent merely to reconcile totals.
3. Open the agency receivables workflow available for the school and review the claim status.
4. Before any remittance entry, obtain the agency approval, amount, paid date and unique ACH/check/portal reference linked to the claim.
5. Have the authorized billing owner use the school’s approved reconciliation procedure and review the saved result.
6. Confirm claim/remittance history and verify parent-visible family responsibility is unchanged.

Expanded agency batch, dual-review and period-close functions require separate release and exact-school activation verification. This tutorial does not assert they are active.

## Verify the result

Agency evidence, claim and remittance reconcile independently of family balances.

## If something goes wrong

A Stripe payout or unexplained bank deposit is not proof of agency remittance. Wait for pending actions; reopen the record before retrying an uncertain save or send.

Source: sources/BILLING_ADMIN_SOP.md. Prepared October 8, 2026. SOP snapshot e06ad8d5; current source corrections are identified above. Written procedure; not a recording of a completed live action.