The BEE SuiteChildcare CRM & OperationsHow The BEE Suite handles parent portal data.
The BEE Suite is a childcare operations platform. This policy describes how it handles data for the BEE Suite Parent Portal and connected school services.
Last updated: August 11, 2026
Account and Contact Information
Name, email address, phone number, school, guardian relationship, login status, and communication preferences.
Family and Child Records
Family profiles, linked children, classroom details, schedules, daily reports, attendance context, incident acknowledgements, documents, and school-approved media.
Messages and Uploaded Content
Parent-to-school messages, message attachments, document uploads, typed signatures, contact change requests, and support details you choose to provide.
Billing and Payment Context
Invoices, balances, payment status, ledger entries, and Stripe payment identifiers. Full card and bank credentials are handled by Stripe and are not stored by The BEE Suite.
How Data Is Used
We use data to provide secure school operations, Parent Portal access, family communication, document handling, child updates, billing views, payment handoff, support, security, change history, and service reliability.
Schools use The BEE Suite to manage childcare operations. Some records, retention periods, approvals, and corrections are controlled by the school, state licensing obligations, accounting requirements, or school policy.
Payment checkout and saved payment methods may use Stripe. Email and text messages may be delivered by third-party communication services. These companies process only the data needed to provide those services.
Privacy and Security Practices
- Parent and guardian accounts only show records linked to their family through school-managed guardian records.
- School staff and administrators see records allowed by their account and assigned location.
- The BEE Suite restricts access to private files and child media and may use time-limited access links.
- The BEE Suite keeps a history of sensitive account changes and limits sensitive details in system logs where practical.
- The app does not sell parent, child, or school data.
- The app is not intended for child self-service accounts.
Parent Choices
Parents can update notification preferences where available, change their password, submit contact change requests, request account deletion under Family → Profile & Security, and ask their school to review incorrect family or child records.
Deletion or correction requests may need school approval when records are required for licensing, safety, accounting, payment, account-history, or legal reasons.
Children's Privacy
The Parent Portal is for parents and guardians. Authorized school staff use separate school workspaces. The platform does not create child self-service accounts for the Parent Portal.
Schools control which guardian accounts are connected to each child and family.
Contact
For privacy or support questions, email support@thebeesuite.io.
For urgent child safety, pickup, billing policy, or same-day school record issues, contact your school directly.
Email support